Diploma FAQs

Frequently Asked Diploma Questions


When is a Diploma Ordered? 

Diplomas are ordered after an application goes through final processing, this final processing only happens after official semester grades are released, visit the semester Dates & Deadlines for exact dates. Ordering happens every second Friday of the month and is shipped by standard USPS mail.

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How long does it take to recieve a Diploma?

Diploma orders are filled on the second Friday of each month (excluding holidays). Please allow up to 6 weeks for delivery. Express diploma orders (offered only for duplicate or replacement requests) are available for an additional charge and are ordered every Friday (excluding holidays). Please allow 5 business days for delivery after the order is sent to our printer. No P.O. Boxes on Express Orders.

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What name will appear on my Diploma once I graduate? 

If a diploma name is not specified then the first, middle, last name, and any suffix will appear on the diploma as it is recorded in the Student Center record (preferred name is not used). An email is sent out asking for verification of the diploma name and address. Follow the steps below to update your Diploma name.

  1. Navigate to Student Center
    (After entering SF State Gateway, click the Academics link, then Student Center button)
  2. In the main pull down menu, select 'Apply for Graduation'
  3. Click the 'View Graduation Status' link
  4. Click 'Add/Update Diploma Name' to add/edit diploma name and Save

For more details, please open this "How To" Guide- Adding a Diploma Name and Address. 

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Can I pick up my Diploma?

We do not hold diplomas on campus, after you are approved to graduate your diploma is ordered and mailed to you. 

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Where will my Diploma be mailed? 

If a diploma address is not specified then the mailing address on record will receive the diploma (permanent addresses are not used). An email is sent out asking for verification of the diploma name and address. Follow the steps below to update your Diploma address.

  1. Navigate to Student Center
    (After entering SF State Gateway, click the Academics link, then Student Center button)
  2. In the main pull down menu, select 'Apply for Graduation'
  3. Click the 'View Graduation Status' link
  4. Click 'Add/Update Diploma Address' too add/edit diploma address and Save

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How can I get a Diploma Cover? 

Undergraduate degree candidates and recipients attending the May Commencement will receive an SF State diploma cover as part of the ceremony.  Those not attending the ceremony may request an SF State diploma cover after Commencement from the Registrar’s Office in person at the One Stop Student Services Center or via request through http://registrar.sfsu.edu/help, include your name, SF State ID number, date of graduation, and diploma cover mailing address. Diploma covers will not be mailed with diplomas.

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How can I get a duplicate or replacement Diploma? 

To request a duplicate or replacement baccalaureate diploma please use the Duplicate or Replacement Diploma Request (PDF) form. Instructions are listed on the form and a price list is available below and on the form. 

Delivery Method Unit Price Est. Delivery Time
Domestic Standard $31.00 1 Months
Domestic Express $65.00 3 weeks
International Standard $40.00 1 Months
International Express $125.00 3 weeks

 

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Graduate Diploma Questions

The Registrar's Office only processes Undergraduate Graduation Applications and Baccalaureate Degrees, for more information on a Master's degree or Graduate Degree application please contact Graduate Studies or visit their site here.

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