Graduation Application FAQs

Instructions and Deadlines

I submitted my application, what next?

The Commencement Ceremony is over, what now?

Student Center Application Status

Paper Application Processing


Instructions and Deadlines

When are Graduation Applications due? Where do I submit mine?

Four official graduation application deadlines are scheduled each year – one in the Fall, one in the Spring and one more in the Summer. Please see the chart below for your upcoming due date:

Graduation Application Due Dates

Semester 

Dates

Spring  

3rd Friday in February

Summer attending Commencement 

2nd Friday in March

Summer 

2nd Friday in July

Fall 

Last Friday in September

 

After gathering all Department approval signatures and making the payment at Bursar's, submit your application to the Registrar’s Office at One Stop Student Services Center, First Floor of the Student Services Building.

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How do I know if I qualify to apply for graduation?

To qualify for graduation, you must complete all the requirements for the Bachelor’s degree by the official graduation date (note: different from the graduation application due date) listed in the University Calendar on the Bulletin. 

  • For further breakdown of General Education and University requirements please see the Academic Checklist on the Bulletin. 

  • To understand where you stand in fulfilling your General Education and University, check your Degree Progress Report.

  • If you have any questions regarding General Education and University requirements, please visit the Undergraduate Advising Center

  • If you have any questions regarding your Major/Minor requirements, please speak with your Major/Minor advisor(s).  

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How much is the Graduation Application and filing fee? 

The graduation application and filing fee is $100. This fee entitles you to an official graduation evaluation of progress toward meeting baccalaureate degree requirements. If students qualify for graduation by the designated graduation date, they may participate in the annual commencement ceremony. Students who reapply for graduation must submit another graduation application and pay the $100 fee. Applications submitted after the deadline are subject to a $5.00 late fee. 

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Applying for Graduation with Multiple Majors/Minors

A student may be awarded more than one baccalaureate degree (B.A., B.S., B.M.) and/or a baccalaureate degree and a minor(s) at the same time provided that requirements of each major/minor program are completed by the close of the same requested graduation term. 
 
Students who complete two different baccalaureate degrees and/or a baccalaureate degree and a minor(s) must apply for both degrees in a single degree period by submitting separate applications simultaneously.
 
Only one $100 fee is required for each application submitted, regardless of the number of majors and minors. Students who concurrently complete the requirements for two or more baccalaureate degrees will be acknowledged on separate diplomas for each degree earned.
 
Note:  A baccalaureate and master's degree can only be pursued concurrently if a student is participating in the SF State Scholars Program.
 

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I submitted my application, what’s next?

What is happening with my application? Why is it taking so long?

Thank you for submitting your graduation application. Some applications can take longer to review due to the complexity of an individual record or the need to access student archivesPlease keep in mind that thousands of applications are processed manually every semester, your patience is appreciated. 

To confirm we have received your physical application, start at your Student Center. Click on the To Do List item on your Student Center to find out if your application was “Received.” If it has been more than two weeks since you submitted your application to the Registrar’s Office and your checklist item still says “Required,” please contact the Registrar’s Office:
Call at (415) 338-2350 or
http://registrar.sfsu.edu/help

If you are a Business Administration major and if it has been more than two weeks since you submitted your application to the COB Student Success Center, please visit the COB Student Success Center located in BUS 112. 

Once your application is marked "Received," you can be sure that our Graduation Evaluators at the Registrar’s Office are working diligently to complete preliminary evaluations on all applications. They will reach out to you if they have any concerns. 

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What if I completed requirements at another institution?

If you complete a requirement(s) for graduation (General Education, University or Major requirements) at an institution outside of San Francisco State, make sure to submit Official Transcripts (or Test Scores) to Undergraduate Admissions as soon as possible. If the class/requirement is in progress please keep the following transcript deadlines in mind:

Transcript Deadlines

Spring

Last Friday of June

Summer

Last Friday of September

Fall

Last Friday of January     

Mail Official Transcripts to:
Undergraduate Admissions 
San Francisco State University 
1600 Holloway Ave. 
San Francisco, CA 94132 

Drop off Official Transcripts at:
The Admissions Counter (Window 1) at One Stop Student Services Center, First Floor of Student Services Building.  

If the transfer institution offers electronic transcripts, please follow their online instructions.  

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The Commencement Ceremony is over, what now?

I did not attend the Commencement Ceremony, how can I get a diploma cover?

Undergraduate degree candidates and recipients attending the May Commencement will receive an SF State diploma cover as part of the ceremony. Please note that a diploma cover does not come with your diploma, diplomas are mailed separately. Those not attending the ceremony may request an SF State diploma cover from the Registrar’s Office in person at the One Stop Student Services Center or via request http://registrar.sfsu.edu/help, include your name, SF State ID number, date of graduation and the address to mail your diploma cover. Diploma covers will not be mailed with diplomas. 

Please visit our Diplomas page for more information regarding diplomas. 

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I walked in the Commencement Ceremony, why is my Graduation Application denied? 

Spring and Summer applicants are eligible to participate in the ceremony but that does not mean they have earned their degree. If the graduation application is denied after the ceremony it means the student did not complete all their requirements, regardless if they attended the ceremony or not.  

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Student Center Application Status

Verify your application's receive status by looking at your Student Center's To Do List.

  1. Log into the Student Center
  2. Locate the To Do List box on the right
  3. Click the more► link 

To Do List message box with the more link enclosed with a red circle

  1. Locate Undergrad Graduation Appl Form from the Item List and under Status look for one of the below changes.
    • RECEIVED: Graduation Evaluators have received your paper application.
    • REQUIRED: Online intent is recorded, but Graduation Evaluators have NOT received the paper application or have not updated the status yet.

To Do List Item showing the status is received for undergraduate graduation application

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Paper Application Processing

Initial Evaluation

The evaluators will perform an initial evaluation of an applicant's progress toward degree completion using the appropriate Bulletin for the General Education, University Requirements, and major and minor program requirements.

  • Applications are not reviewed based on when they are submitted. 
  • Both the Degree Progress Report and paper graduation application will be reviewed. 
  • If preliminarily denied, the applicant will receive an email stating the deficiencies. Please make sure to keep the evaluator up to date on the status of resolving the deficiencies.
  • REMEMBER all statuses in the initial evaluation are preliminary- NOT final. 

Amendment to Degree Application

Evaluators use the major/minor program form on the graduation application to review major/minor requirements. If a student needs to change or delete a course from his/her major/minor program use: Authorization to Amend Major/Minor Courses- Baccalaureate Degree Application. This form will need to be approved and signed by the faculty advisor and chair. 

Reasons for Delays in Awarding Degrees

All grades of incomplete (I), report delayed (RD), and in-progress (IP) must be resolved by the "Grades Processed (End of Term)" date on the Registrar's Calendar or the "Transcript Deadline"  if from an outside institution. Applications with standing incompletes, report delays, or in-progress classes are subject to denial. 

Transcript Deadlines

Spring

Last Friday of June

Summer

Last Friday of September

Fall

Last Friday of January     

Graduating seniors should prepare their graduation applications before leaving to a Study Abroad program. The translation of Study Abroad coursework is complex and processing time can vary by host institution. In some cases, it can take up to two semesters for coursework to be translated. Spring and Summer degree candidates are still eligible to attend the May commencement ceremony despite the anticipated delay in transcript processing.

The Final Degree Check

A final review of the academic record will be completed after grades are available for the semester the graduation application was turned in for. 

  • If all the degree requirements are completed, the degree will be awarded.
    • When the degree is awarded, the student will receive an email. 
    • Transcripts will reflect the degree the same day it was awarded. 
    • Diploma orders are filled on the second Friday of each month (excluding holidays). Please allow up to 6-8 weeks for delivery. Visit Diplomas page for more information. 
  • If the degree requirements are not fulfilled at the time of review, then a denial notice is sent out via email listing the outstanding requirements.
    • For any questions contact the assigned evaluator, their information is posted on the denial notice. 
  • If an application is officially denied at the end of the semester, a new application must be submitted along with the $100 fee for the new semester the degree requirements are met.  

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