Welcome back! The information below will assist students who have received a degree from SF State.

What is an SF State Transcript?

Your SF State Transcript contains all of the academic work completed at San Francisco State University including courses completed through the College of Extended Learning. Students who attended after Spring 1985 have online access to their record.

  • Unofficial transcripts are available for free in the online student center. Please see the tabs below for SF State Gateway and SF State Password Reset. 
  • Official transcripts are available for purchase. For more information please visit our Transcript information page.

What is an SF State Password?

You will need an SF State Password to access the SF State Gateway and Student Center to view or order your transcript. Reset your password by using SF State's password Self Service site.

Having Trouble?

If you are experiencing issues logging into SF State services, please submit the form on SF State's Login Assistance page or call 415.338.1420 (select opt. 1). For all other service requests or, to report an incident, please log into ITS's Service Request Portal.


What is the SF State Gateway?

The SF State Gateway provides online access to: 

  • Parchment, where you can order your official SF State Transcript 
  • The Student Center,  where you can view your unofficial transcripts.  

You will need your SF State Password to access the SF State Gateway. Please refer to the SF State Password tab above.

Requesting a duplicate or replacement diploma?

Requests are made with the Duplicate or Replacement Diploma Request Form. The form must be signed and mailed in with payment (check or money order) to the Registrar's Office, instructions and prices are listed on the form. Orders are placed weekly on Fridays, excluding holidays. It takes 2 to 4 weeks for printed diplomas to arrive; this does not include the 7 to 10 business days needed to process form requests.

E-diplomas are now available

A secure digital diploma is provided after a Parchment, our Diploma vendor, processes a request; an email is sent providing confirmation and instructions. The digital diploma can be sent to employers with a secure and verified link while also sharing with family and friends on social media platforms such as Facebook and LinkedIn. Graduates can view their digital diploma online at any time with permanent access and download their digital diploma and save it as a PDF. Additionally, the digital diploma can serve as an alternative to an apostille certification, as many countries recognize digital diplomas issued securely from vendors like Parchment.

How long does it take to receive a diploma after a degree is awarded?

Orders are placed weekly on Fridays, excluding holidays. It takes 2 to 4 weeks for printed diplomas to arrive; this does not include the 7 to 10 business days needed to process form requests.

Diploma Not Received?

If a diploma shipment is outside of the described receive time, review the below issues and solutions.

  • Receive Address: Diplomas are mailed to the address provided on the mail-in request form; to resolve, review the address supplied on the request form. Then submit a Parchment Support Ticket.
  • Financial Obligation: An obligation will prevent the processing of a diploma order. To resolve this issue, access your Student Center to clear the obligation, and then email to notify us that the financial hold is clear.

Graduate Diploma Questions

The Registrar's Office only processes Undergraduate Baccalaureate Degrees. For more information on a Graduate Degree application please visit the Graduate Studies website.

Will my diploma reflect my concentration or emphasis within my major?

Your diploma will reflect your major as well as your area(s) of concentration. Your diploma will not reflect any emphasis you have chosen.

Will my diploma reflect university honors or scholastic distinctions, if earned?

Diplomas reflect university honors (cum laude, magna cum laude, or summa cum laude) for undergraduate degrees. They do not reflect departmental honors and university honors are not granted to graduate degrees.


How do I reconnect with the Campus Community?

If you are interested in reconnecting with the SF State Community, visit the Alumni Association.