Diploma FAQs

PLEASE READ FIRST: 
Make sure your diploma address is current and all financial holds are cleared.
Financial holds prevent diplomas from being mailed. When financial holds are cleared, submit an update through our Contact Form (Select Student: Former | Current >> Select Diploma Orders & Covers).

 

Frequently Asked Diploma Questions


When is a diploma ordered? 

Diplomas are ordered after an application goes through final processing. This final processing happens after official semester grades are released. Visit the semester Dates & Deadlines for exact dates. Ordering happens every second Friday of the month and diplomas are shipped by standard USPS mail.

Back to top

E-diplomas available for Class of 2020

Undergraduates of the Class of 2020 will receive both a traditional paper diploma and a free digital diploma. A new partnership with SF State’s diploma vendor, Parchment, allows the University to provide a secure digital diploma that graduates can claim immediately upon degree conferral. This allows graduates to provide their digital diploma to employers with a secure and verified link while also sharing with family and friends on social media platforms such as Facebook and LinkedIn. Graduates can view their digital diploma online at any time with permanent access as well as download their digital diploma and save it as a PDF. Additionally, the digital diploma can serve as an alternative to an apostille certification, as many countries recognize digital diplomas issued securely from vendors like Parchment.

Back to top

How long does it take to receive a diploma?

Diploma orders are filled on the second Friday of each month (excluding holidays). Please allow up to 6 weeks for delivery. Express diploma orders (offered only for duplicate or replacement requests) are available for an additional charge and are ordered every Friday (excluding holidays). Please allow 5 business days for delivery after the order is sent to our printer. No P.O. Boxes on Express Orders.

Back to top

What name will appear on my diploma once I graduate? 

If experiencing issues with the below direction then use the alternative way to update your Diploma name.
- In the Student Center go to the Personal Information section
- Click the Name link
- Click Add a new name if none is present, or Click the Pencil icon to edit an existing diploma name.

 

 

 

 

 

If a diploma name is not specified then the first, middle, last name, and any suffix will appear on the diploma as it is recorded in the Student Center record (preferred name is not used). An email is sent out asking for verification of the diploma name and address. Follow the steps below to update your name printed on the diploma.

  1. Navigate to Student Center
    (After entering SF State Gateway, click the Academics link, then Student Center button)
  2. In the main pull down menu, select 'Apply for Graduation'
  3. Click the 'View Graduation Status' link
  4. Click 'Add/Update Diploma Name' to add/edit diploma name and Save

For more details, please open this "How To" Guide- Adding a Diploma Name and Address. 

Back to top

Can I pick up my diploma?

We do not hold diplomas on campus. After you are approved to graduate, your diploma is ordered and mailed to you. 

Back to top

Where will my diploma be mailed? 

If a diploma address is not specified then the mailing address on record will receive the diploma (permanent addresses are not used). An email is sent out asking for verification of the diploma name and address. Follow the steps below to update your diploma address.

  1. Navigate to Student Center
    (After entering SF State Gateway, click the Academics link, then Student Center button)
  2. In the main pull down menu, select 'Apply for Graduation'
  3. Click the 'View Graduation Status' link
  4. Click 'Add/Update Diploma Address' to add/edit diploma address and Save

Back to top

How can I get a diploma cover? 

Updates on how to get a diploma cover will be coming soon.

Undergraduate degree candidates and recipients attending the May Commencement will receive an SF State diploma cover as part of the ceremony.  Those not attending the ceremony may request an SF State diploma cover after Commencement from the Registrar’s Office in person at the One Stop Student Services Center or via request through registrar.sfsu.edu/help, include your name, SF State ID number, date of graduation, and diploma cover mailing address. Diploma covers will not be mailed with diplomas.

Back to top

How can I get a duplicate or replacement diploma? 

To request a duplicate or replacement baccalaureate diploma please use the Duplicate or Replacement Diploma Request (PDF) form. Instructions are listed on the form and a price list is available below and on the form. 

Delivery Method Unit Price Est. Delivery Time
Domestic Standard $31.00 1 Month
Domestic Express $65.00 3 weeks
International Standard $40.00 1 Month
International Express $125.00 3 weeks

 

Back to top

Do you have a Financial Hold?

Financial holds will prevent diplomas from being ordered and mailed. Once all financial holds are cleared do the following: 

  1. Submit a ticket though our Contact Form
  2. Select "Diploma Orders & Covers"
  3. Indicate that you cleared your Financial hold and the semester you graduated in.

Back to top

Graduate Diploma Questions

The Registrar's Office only processes Undergraduate Graduation Applications and Baccalaureate Degrees. For more information on a Master's degree or Graduate Degree applications please visit the Graduate Studies site here.

Back to top

Will my diploma reflect my concentration or emphasis within my major?

Your diploma will only reflect the area(s) of concentration. Your diploma will not reflect the emphasis.

Back to top

Will my diploma reflect university honors or schololastic distinctions, if earned?

Diplomas reflect university honors (cum laude, magna cum laude, or summa cum laude) for undergraduate degrees. They do not reflect departmental honors and university honors are not granted to graduate degrees.
 

A student whose GPA is 3.50 – 3.69 shall graduate cum laude.

A student whose GPA is 3.70 – 3.84 shall graduate magna cum laude.

A student whose GPA is 3.85 or greater shall graduate summa cum laude

Back to top