What happens if I submit my request to withdraw during weeks 4 through 12, but it doesn't get reviewed until after the thirteenth week of class? Will I need to submit a new request form for a withdrawal due to circumstances clearly beyond my control?
No. Your request is approved or denied based on the date you submitted the request, not on the date it is reviewed.
Do I need to submit documentation during weeks 4 through 12?
Submitting documentation this period is optional. If you feel it will assist your instructor and department chair in their review, you may do so. A short description in the text box is normally enough during this period.
Why do I need to submit documentation during the final three weeks?
When you submit a request to withdraw during the final three weeks of instruction (or during the corresponding withdrawal periods for winter and summer terms), you will be required to upload documentation which clearly demonstrates serious and extenuating circumstances beyond your control, such as illness or accident, that prevent you from continuing in your classes. Documentation must be thorough and credible. Poor academic performance, lack of attendance, and desire to avoid a low grade are not considered compelling reasons for withdrawal.
How long will it take for my request to be approved or denied?
Requests will be reviewed as soon as possible. You can check the status of your request in the online system. Be aware that it can take 5 to 7 business days especially during the final three weeks of the semester due to the criteria and process.
Who reviews my request to withdraw?
Your request must be approved by your course instructor and the department chair for the course. If you submit your request during the final three weeks of class, it will additionally need to be approved by the Dean of Undergraduate Education and Academic Planning.
Why was my request to withdraw denied?
The reason for the denial will be available online by returning to your request in the Student Center in Campus Solutions (CS).
Why isn't there a checkbox next to the class I want to withdraw from?
A checkbox will not appear next to a class if you have already submitted a withdrawal request for that class or you have already reached the undergraduate maximum units to withdraw.
How do W grades impact my financial aid eligibility?
Grades of W count toward your attempted credits calculation for determining Satisfactory Academic Progress (SAP) but do not count as credited earned so lower your PACE calculation and use credits towards Maximum Time Frame Calculations. Please consult with the Office of Student Financial Aid for more information.
What is the difference between a W and a WM grade?
A W grade (Withdrawal) is granted for approved withdrawals and does not affect your GPA. You may withdraw from a maximum of 18 units during your SFSU undergraduate career.
A WM (Withdrawal for Extenuating Circumstances) grade is granted for approved withdrawal under serious and extenuating circumstances and does not affect your GPA. If a withdrawal during the last three weeks of a semester is approved, it will generally result in WM grades. Official transcripts will still display a W. The WM is only for internal purposes. WM grades do not count towards the maximum of 18 units of withdrawals permitted.
How can I see how many courses and units are counting towards my withdraw and repeat unit limits as an undergraduate student?
This information is visible in your Student Center. Please see the Withdrawal & Repeat Limit guide on cms.sfsu.edu for detailed instructions.